What is the Process for member addition in Ration Card in Andhra Pradesh state ?

Primary Method: Through Grama/Ward Sachivalayam

This is the most common and official method for all Rice Card modifications, including member addition.

AP Ration Card Member Addition Status Check Online with “T” Number Process

How to check Member addition Status in Ration Card ?

First open website : vswsonline.ap.gov.in

In “Service Request Status Check” Box – Enter the “T” Number which you received to your registered mobile number

Click on search button and Type the “Captcha Verification“

Now you are able to check / Track Ration Card Member Addition Status

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Who Can Be Added?

You can apply to add a member in the following common scenarios:

1. Newborn Child: Adding a baby born into the family.

2. Newly Married Spouse: Adding a wife to her husband’s family card or a husband to his wife’s family card after marriage.

3. Transfer: A member who was previously on another Rice Card (e.g., their parents’ card) and has now moved in with the family.

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📄 Required Documents

When adding a newborn:

1. Child’s Birth Certificate

2. Child’s Aadhaar card

3. Parents’ Aadhaar cards

4. Existing Ration Card (Rice Card)

5. Aadhaar address must match the ration card’s locality and C/O field must align

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When adding a married woman:

1. Her Aadhaar card (address must match locality)

2. Marriage certificate (if available)

3. Wedding photograph

4. If no marriage certificate, husband’s name listed in Aadhaar’s C/O section

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Fee

• Just ₹24 per member, regardless of birth or marriage

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How & Where to Apply

1. Visit your local Grama/Ward Sachivalayam (Village or Ward Secretariat).

2. Submit the Member Addition application form with required documents.

3. Pay the ₹24 fee (via Meeseva portal): Credit/Debit card, Internet banking (e.g., Rupay, SBI), or wallet

4. Receive a receipt with an “application number.”

Verification & Approval Workflow

1. e-KYC Biometric Verification using GSWS App (done by VRO/GSWS staff)

2. Forward to Mandal Revenue Officer (MRO) for multi-level validation.

   • If discrepancies are found, you’ll be informed and requested to rectify.

   • Once approved, the member is officially added.

Getting the Updated Ration Card

• You can download a PDF of your updated card online via Meeseva/EPDS portal.

• Later, you’ll receive the smart ATM‑size ration card through the Secretariat or VRO

Timeframe & Important Dates

• A limited-time window (last one was till May 31, 2025) is usually provided ahead of mass smart-card rollout

• If the current enrollment window is open, follow the same steps.

• No strict deadline is often cited—follow announcements for the new batch.

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Step-by-Step Process

Step 1: Gather the Required Documents

Before visiting the Sachivalayam, make sure you have all the necessary documents. This is the most crucial step.

Mandatory Documents for All Cases:

• Original Rice Card: The existing family ration card to which the member will be added.

• Aadhaar Card of the Head of the Family: And their presence for biometric (eKYC) authentication.

• Aadhaar Card of the New Member: The Aadhaar card of the person being added is mandatory.

  • Important: The new member’s Aadhaar must have their current address updated, or at least the address of their parent/spouse.

• Mobile Number: A working mobile number linked to the Aadhaar of the Head of Family for OTPs and updates.

Additional Documents Based on the Reason for Addition:

• For a Newborn Child:

  • Birth Certificate: The official birth certificate issued by the municipality or gram panchayat is mandatory.

  • Child’s Aadhaar Card (if available). If not, the application can be initiated with the birth certificate, but Aadhaar will be required later.

• For Adding a Spouse (after marriage):

  • Marriage Certificate: The official marriage certificate issued by the registration office.

  • Deletion Certificate (if applicable): If the spouse’s name was previously on her parents’ Rice Card, you need a confirmation or proof that her name has been removed from that card. This is often done as part of the “Member Migration” service at the Sachivalayam.

Step 2: Visit Your Local Grama/Ward Sachivalayam

Go to the Sachivalayam office that serves your residential area. You cannot go to any random Sachivalayam; it must be the one assigned to your address.

Step 3: Contact the Digital Assistant or Village/Ward Volunteer

Approach the Digital Assistant (DA) at the Sachivalayam counter. They are the officials who handle these service requests. Your local Village/Ward Volunteer can also guide you and assist with the process.

Step 4: The Application Process at Sachivalayam

1. State Your Request: Inform the Digital Assistant that you want to add a member to your Rice Card (“Rice Card lo member addition”).

2. Provide Documents: Submit all the original documents and photocopies as requested.

3. eKYC (Biometric Authentication): The Head of the Family must provide their fingerprint for biometric verification to authorize the change. In some cases, the member being added might also need to provide their biometrics.

4. Data Entry: The Digital Assistant will fill out the application online through the official government portal (like the Spandana portal). They will enter the new member’s details and upload scanned copies of your documents.

5. Receive Acknowledgement: Once the application is submitted, you will receive an application ID or a printed acknowledgement receipt. Keep this receipt safely, as it is used to track the status of your application.

Step 5: Verification Process

After you submit the application, it goes through a verification process:

• The application is forwarded electronically to the Village Revenue Officer (VRO) or Ward Administrative Secretary.

• They will verify the details provided (e.g., check if the member genuinely resides at the given address).

• The application is then sent to the Tahsildar (MRO) for final approval.

Step 6: Approval and Updation

• Once the Tahsildar approves the request, the new member’s name will be officially added to your Rice Card database.

• You can track the status of your application online on the Spandana portal or by inquiring at the Sachivalayam using your application ID.

• After approval, you can get an updated printout of your Rice Card with the new member’s name included from the Sachivalayam.

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Key Points to Remember

• Timeline: The entire process, from application to approval, usually takes 15 to 30 days, depending on the speed of verification by the officials.

• Fees: There is no official government fee for adding a member. However, the Sachivalayam may collect a nominal service charge for the application.

• Is it Possible Online? A citizen cannot directly apply for member addition from home via a public website. The “online” process is done by the Digital Assistant at the Sachivalayam. Your physical presence for eKYC is mandatory.

• Aadhaar is Key: The entire system is linked to Aadhaar. Ensure the Aadhaar details of all members are correct and up-to-date.

• Role of Volunteer: Your Village/Ward Volunteer is a good point of contact for follow-ups and to know the status of your application.

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